Flexaust Blog

MRO Purchasing Best Practices

Posted by Flexaust on May 3, 2024

Maintenance, repair, and operations (MRO) supplies are vital for keeping a facility running smoothly. Having the right items on hand when you need them helps ensure operations proceed as expected and at maximum productivity levels. Mishandling MRO purchasing, however, might mean that you end up with duplicate or excess items, expired or obsolete products, insufficient inventory to fill orders, and inefficient operations overall.

To avoid these pitfalls, a modern approach to MRO is necessary. This involves understanding a facility's supply needs, planning properly, and managing inventory to avoid unplanned downtime. In this guide, we will explore modern MRO purchasing best practices to help distributors serve their customers in MRO and operation management.

MRO Purchasing Best Practices: Vendors

Selecting the right vendor plays a large role in strengthening your supply chain and streamlining operations. The best vendors are much more than a supply source for manufactured goods; they are trusted partners that reliably and efficiently facilitate your procurement operations. Your vendor should offer excellent customer service and be able to fulfill orders with minimal lead times.

When evaluating potential vendors, consider factors like their product catalog, shipping policies, and warehouse locations. Also, vendors with robust inventory management systems in place will be able to get your items shipped quickly. At Flexaust, we build close relationships with our distributors. Our team offers superior customer and product support, with many of our products guaranteed to ship within 24 hours from one of our locations across the continental United States.

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MRO Purchasing Best Practices: Inventory Management

Optimizing your inventory management practices is an important part of ensuring successful MRO purchasing and smart spending. By keeping track of what you have in stock and forecasting future demand, you minimize the risk of running out of important items or making costly mistakes like purchasing duplicate products. Having excess inventory is also a challenge, as it ties up capital and storage space while increasing the chance that inventory might become obsolete before customers need it.

One solution is to partner with a manufacturer that offers just-in-time (JIT) delivery and automatic product restocking programs. Also, inventory management software is a highly effective tool for optimizing MRO purchasing, providing real-time data on the current state of your inventory throughout all departments in one central program or database. It can also help you keep MRO supplies well organized and easily accessible by your team.

MRO Purchasing Best Practices: Simplification

Taking steps to simplify your MRO purchasing will transform how your organization operates. By standardizing your MRO items, you'll be able to manage your inventory much more effectively and move product quickly, minimizing disorganization or excess.

Partnering with a single one-stop-shop supplier that can address all your needs is particularly beneficial. In this way, you can optimize your purchasing operations with comprehensive, consolidated solutions that benefit your business and, in turn, your customers.

Working with fewer suppliers will help you:

  • Reduce order volumes
  • Increase invoicing efficiency
  • Enhance follow-up support
  • Streamline meetings for better productivity and time management

Technology for MRO Purchasing Best Practices

In MRO purchasing, technology's primary role is to simplify the ordering process for companies to purchase standard goods. Implementing e-procurement tools helps expedite such processes. In recent years, the MRO industry has been shifting away from manual processes toward a more advanced and streamlined approach to purchasing.

One way to do this is to expand your website. Investing resources into MRO-supporting technology will help you achieve a user-friendly e-commerce model that makes it fast, easy, and convenient for customers to make purchases and review current product details and specifications.

Product Information Management (PIM) solutions effectively gather all of a company's product information in one place, where it's then easier to access, manage, or distribute. Flexaust has implemented PIM tools and our Flexaust Connect mobile app so that distributors and their customers can always access the most up-to-date information on our product line, along with additional resources and guides.

Turn to the Flexaust Team for Reliable Distributor Solutions Supporting MRO Purchasing

Properly simplifying and managing procurement and inventory while leveraging technological resources and vendor relationships is important for achieving success in MRO purchasing operations. For distributors, many purchasing best practices begin at that vendor level. By selecting a partner that's easy to communicate with and offers fast access to the tools and products you need, you can eliminate a multitude of challenges.

At Flexaust, we've been committed to providing customers with quality Made-in-America products since 1938. Our extensive selection of industrial and commercial flexible hoses, ducting, and related accessories is available in various materials, sizes, lengths, durability, and anti-static abilities, helping ensure that we can find the right product for your needs. We've also designed our website and mobile app to make it easy for MRO customers to explore our latest product offerings and access helpful resources.

Contact our team today with any questions, or request a quote to partner with Flexaust and experience optimized, streamlined solutions and superior support for MRO needs.

Topics: Bend Radius, Industrial Hoses